Sponsor compliance refers to the legal obligations and responsibilities a licensed sponsor must fulfil to maintain their sponsor license. This includes monitoring sponsored employees, reporting changes to theHome Office, and ensuring all sponsorship activities meet UK immigration laws. Non-compliance can result in fines, license suspension, or revocation.

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As a sponsor, you are required to:

• ‍Monitor sponsored employees: Track attendance, absences, change of phone number, email etc.
• ‍Report changes to the Home Office: Notify about changes such as job title, salary, location, or role termination.
• ‍Maintain records: Keep up-to-date and accurate documentation of employee details, right-to-work checks, and job roles.
• ‍Comply with UK laws: Follow all UK employment and immigration regulations.‍
• Under go audits: Be prepared for unannounced visits from the Home Office to check your compliance.

As a sponsor, you must keep:

• Copies of employees’ passports, visas, and right-to-work checks.
• Employment contracts and job descriptions.
• Attendance and payroll records.
• Records of absences and disciplinary actions.
• Evidence of advertising the role (if required).

Our team can help you set up robust systems to manage and store these records efficiently.

You can report changes to the Home Office via the Sponsor Management System (SMS).

• For employee-related changes (e.g., job title, salary, or termination), you must report within 10 working days.
• For business-related changes (e.g., address, ownership, or structure), you must report within 20 working days.

Make sure to submit the updates promptly to ensure compliance with Home Office regulations.

Non-compliance can lead to serious consequences, including:

• Suspension or revocation of your sponsor licence.
• Financial penalties (civil fines).
• A ban on applying for a new licence for up to 12 months.
• Up to £20,000 fine for each employee hired who does not have the right to work in the UK.

Absolutely. We provide ongoing support to help you meet your compliance obligations. Our services include:

• Reviewing and updating your HR and record-keeping systems.
• Preparing you for Home Office audits.
• Offering training for key personnel on sponsor responsibilities.

During a Home Office compliance visit, an immigration officer will visit your business to ensure you’re meeting your sponsor obligations.

The officer may:

• ‍Check records: They will review documents and records related to your sponsored employees, including proof of right to work, employment contracts, and payroll records.‍
• Assess your compliance with sponsorship duties: The officer will ensure you are following the required processes for monitoring and reporting sponsored workers, such as record-keeping of documents, attendance and reporting changes in a timely manner.‍
• Inspect your business premises: They may inspect your business location to ensure it aligns with the information you’ve provided and is in line with your sponsor licence details.‍
• Interview employees: In some cases, they may interview employees to confirm they are aware of their rights and responsibilities, as well as their employment terms.